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Help with my works

We want to solve any problems with straightforward explanations and easy ways for you to get them sorted.

Whether you need help with registering works or just searching our database, the below information will help guide you through most actions to do with works.

Help with registering a work

How do I register a work?

View our How do i register a work? page for detailed information and video tutorials about registering a work.

If you're a writer or publisher

Use our Register/Amend works tool. This can be found on your homepage after you've logged in. Or on the Works landing page, which you can get to via Works in the top-bar navigation.

If you are a published writer, please check with your publisher before registering any works. They may have already done it for you. 

What you'll need:

  • A work title
  • Any alternative titles, if applicable
  • The work duration

Published writers

Your publisher will usually register and manage your works. You will still have access to these works so you can check the royalty shares for all interested parties, and update the work details if you need to.

Publishers 

Agreement numbers

If you’re registering work in your catalogue, you’ll need to include an agreement number for each registration. You can find this number by searching the system with your writer’s name or your own. If you don’t have an agreement number, you can register a publisher agreement now. 

Multiple registration software

If you’d like to use Common Works Registration software for creating multiple registrations, please get in touch with our Publisher Support Team

Unpublished writers

If your work has not been published, you can still earn royalties by registering your works.

Co-writers: if your work has been registered by someone else, to make sure you need to 'authorise' your own shares.

We recommend you register your works as soon as you've written them.

You can register by finding the Register/Amend Works button on the homepage once you've logged in. Or on the Works page, which can be found under Works in the top-bar navigation.

Want to know how to register a work?

When registering a work that includes a sample, you just need to make sure you include information about the works you're sampling. A short description of the work and its instrumentation also helps us when tracking your music.

Everyone with a writing credit in your band needs to add their share to the work in order to be paid. However, we recommend that you register the work too, this will also make it easier for you to find should you need to check or make any amendments to the work later.

To do this, follow the instructions for amending a work and add your agreed share. This will initially create a second version of the work before the system automatically merges any duplicates into the original work with your updated share split.

Why is my name not on the work my bandmate registered?

This could be for a number of reasons, however it’s important to amend the work as soon as possible, ensuring you add your name, membership number and share split that you have agreed with your band members. You can find full instructions on how to do this here.

If you're not a member you won't be able to add your share, so join here if you would like PRS to collect royalties on your behalf.

My co-writer already registered our work. Do I need to do it as well?

To ensure you get your fair share, you must register the work too. This will also make it easier to find should you need to check or make any amendments to the work later.

For the quickest way to register your works in the future, you'll find the Register/Amend works button on the homepage once you've logged in. Or on our Works page, which you can get to via Works in the top-bar navigation.

If you're a writer or publisher

There are legitimate reasons as to why two works may have been merged, but if you think they have been merged incorrectly, please log in and raise a query with our membership team. Provide them with the relevant work titles and tune codes if you can. Need help finding your tune code?

If you work for a society

Please log in and raise a query to let us know so we can investigate. Send us details of any works involved and the differences between the versions.

An alternative title is another name for one of your works, for example, Mad For You could also be Mad 4 U.

Knowing this helps us ensure we track as many uses of your music as possible.

Help with amending a work

If you want to amend one of your existing works, simply follow these steps:

  1. Go to Amending works. This can be found on your homepage once you've logged in. Or on our Works page, which you can get to via Works in the top-bar navigation.
  2. Select Amend an existing work.
  3. Search by tune code or ISWC number for the work you'd like to update. Can't find your tune code? 
  4. Make your changes. 

Please note that amending a work won't overwrite the existing work immediately. Instead, it creates a duplicate which the system will automatically merge as soon as it identifies a use of the work i.e. we track its use on the radio.

View our amend a work help page for more details and video tutorials.

How do I amend my members' works?

If you're looking to amend work details, shares or interested parties for your members, please log in and raise a query. Just list the changes you'd like made to the works and include the tune codes.

Help with searching the database

Firstly you'll need to log in to your online account and find the ‘Search works’ button on the homepage. Alternatively, you can find a link to it under Works in the top-bar navigation.

Once you're in, you can search by work title, writer, publisher, tunecode or membership number.

In the search results, simply click or press the work title to bring up the work details.

View a video tutorial on searching the database here.

You can find tunecodes for all your registered works by logging in to your online account and selecting the My works button on the homepage. Look for the tunecode column in the listed works.

You can also find the tunecodes of works by other writers by using the the search works tool. To access the search works tool, you can usually find a button for it on the logged in homepage. Or on the Works page, which you can get to via Works in the top navigation.

There are a few ways to find your registered works:

My works

You can find and download a list of all your registered works by logging in to your online account and selecting the ‘My works’ button on the homepage. Once in the ‘My works’ area, you can filter the list of your works, using work registered date. You can also download a list of your works within this area, by selecting the download icon.

Searching works

Log in to your account and select the Search works button. Here, you can select ‘Membership no.(CAE/IPI)’ from the dropdown menu and enter your membership (CAE/IPI) number. If you don’t know your membership number, it can be found within the My works section. Once you have entered your membership number and selected search, the database will find your repertoire and return search results which have your membership number listed on the work.

You can also search by writer last name or publisher name if you'd prefer, however you will need to recognise your membership number in the search results to find your works.

For easy database access, you'll find a button on your homepage. Or on the Works page, which you can get to via Works in the top-bar navigation.

Why aren't all my works showing in the database?

If you can't find your works in the database, here's a few things you can try to track them down:

  • Check your pseudonyms
    Some works may be registered under a pseudonym CAE/IPI number. Be sure to try any pseudonym CAE/IPI numbers when searching the database.
  • Search by title and surname
    It could be that there is no CAE/IPI number attached to the work you're trying to find. Try using Quick search to search the Title and Surname. If something comes up, simply amend the work.

If you still can't find what you're after, register your work.

Why isn't one of my members works showing in the database?

If your members' works aren't showing on the database, get in touch using raise a query. Please supply us with registrations of works which are active in the UK and we will arrange for these to be added. If you're not already logged in, you'll be prompted to do so.

If you're a writer or publisher, you can go straight to a list of your works using the My Works button. You'll find this under your latest distribution amount on the homepage once you've logged in. This will only show the works you have registered personally. It won't show anything registered on your behalf by someone with a different membership number.

Why does the 'My Works' button not show all my works?

The My Works button acts as a shortcut to works registered under the CAE number linked to your online account. Please use the member search feature in our database to find your entire repertoire. 

What happens if I notice a change to one of my works in the database?

If you notice a change to your works that you haven't made, please get in touch so we can investigate or let you know what's happened.

Please include the tune codes affected by the change in your message.

You will have to log in before you raise a query so we can more easily access your works and membership information.

What if there's the same work twice on my list?

If you've found multiple copies of the same work, it's nothing to fret about. Our system will automatically merge the works when one of them earns royalties above €5. You still may not receive royalties if you haven’t earned above the distribution threshold which is typically £30 but drops to £1 in the October distribution.

The work may also be listed twice if you've recently updated a work. The system creates a duplicate with the amended information and waits for usage to be tracked before completely overwriting and consolidating the original registration.

This all happens automatically and there’s no need to raise a query in this instance.

If there's a writer on your work that you don't recognise, amend your work to register it what you believe to be correct. Once the duplicate registration appears on the database, please contact Member Services with both tunecodes and ask us to raise a dispute.

If you're not sure, follow these steps:

  1. Go to Amending works. This can be found on your homepage once you've logged in. Or on our Works page, which you can get to via Works in the top-bar navigation.
  2. Select Amend an existing work.
  3. Search by tune code or ISWC number for the work you'd like to update. Can't find your tune code?
  4. When you can see the Work Details screen, press Next to get to Your Interested Parties.
  5. Increase your share percentage.

A possible match means that the database has recognised two works that it thinks should be merged.

  • If you're a writer or publisher
    If you think this is a mistake, please get in touch with our Member Services team. If you're not already logged in, you'll be prompted to do so.
  • If you work for a society
    If the possible match you've found is incorrect, get in touch using the button below and let us know the differences between the works if possible. If you're not already logged in, you'll be prompted to do so.

What do I do if my works have been merged incorrectly?

If you think two works have been merged in our system when they shouldn't have been, please raise a query with our membership team. Be sure to let them know the relevant work titles and tune codes if you can.

If you're not already logged in, you'll be directed to a login page first.

Help with registering an agreement

You need an agreement so you can register works and collect royalties on behalf of the writers you represent. This also helps create a clear audit trail for everyone involved.

How do I register an agreement?

  • If you're a publisher
    You can register a new agreement through our Register/Amend works tool. Once generated, you'll be able to register works on behalf of your writers.
  • If you work for a society
    Please raise a query and send us the agreement. We'll then make the necessary arrangements with ICE. You'll need to log in before you do this.

For more details and a video tutorial, please visit our register an agreement help page.

Help with share split

A share split explains how the royalties will be distributed between all interested parties. As an example, imagine a work has two writers, A and B, and is published by C. PRS and MCPS will assume, unless otherwise advised, that A and B have agreed to share the royalties equally, giving them 25 percent each and C, the remaining 50 percent.

When you register a work with us, you add your agreed share for performance if you're a PRS member, and mechanical royalties if you're a member of MCPS. Your co-writer will then add their share. So if this work was to be registered today, both A and B would need to register the song individually and add their 25 percent at the point of registration.

What's a normal share split?

There is no normal share split. However the combined total of the writer share must be at least 50 percent. You can only give yourself less than 50 percent if you're adding co-writers. But even then you need to ensure that your share and their share add up to at least 50 percent.

Other than that, it's up to the you and the other interested parties to decide the correct share splits for your work.

Our stance on share splits

You can find all work share information on our database. If you're not sure, follow these steps:

  1. Search our database to find the work you want.
  2. Select the work title in the search results.
  3. Then scroll down to Share view to see all the details on shares, including the splits.

How do I contest share splits?

If you're a writer or publisher

If you feel your share splits are incorrect, we recommend that you amend the work and update the shares information to the split percentage you believe you should have.

This may cause the total share percentage to exceed 100 percent. If so, once the new registration appears in the database, please contact Member Services with both tunecodes and we will merge the registrations and create a counterclaim. You then have 60 days to provide supporting documentation to enforce your claim.

If you work for a society

If you need to contest work shares on behalf of your members, please raise a query and supply us with all the documentation you can. This could include agreements, fiches and ISWC numbers. From there we'll look into it for you.

Please make sure you're logged in before getting in touch.

I've joined MCPS but my mechanical share isn't on the work

If you've joined MCPS recently but your mechanical share isn't showing on the work, follow these steps to add it:

  1. Firstly, make sure you register your share on the work as this won’t be added automatically. 
  2. Go to Amending works. This can be found on your homepage once you've logged in or on our Works page, which you can get to via Works in the top-bar navigation.
  3. Select Amend an existing work.
  4. Search by tune code or ISWC number for the work you'd like to update. Can't find your tune code? 
  5. When you can see the Work Details screen, press Next to get to Your Interested Parties.
  6. Register the mechanical share as a percentage up to two decimal places.

Please note that amending a work won't overwrite the existing work immediately. Instead, it creates a duplicate which the system will automatically merge as soon as the royalties against the work reach a certain value.

Help with copyright

Copyright arises automatically at the point you create the work, for example in the form of a score or sound recording. This can be done physically or electronically. Check out a few ways you can do it in our quick guide to copyright.

If you feel your copyright has been infringed, we recommend you contact a music lawyer. If you do not know or have access to one, we publish a list of lawyers and other professionals who are able to provide advice to members.

Help with other works details

If you're an MCPS member and you release your work through your own record company you can apply for an exclusion. This way your company won't be invoiced for releasing your own music.

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