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Senior PMO Analyst

Location: Based across our offices in London Bridge, Streatham and remotely as we move to a hybrid model of working
Salary: £45,000
Term: Permanent
Closing date: Friday 10 December 2021

About the Role

Operating predominantly at the Portfolio level, taking a proactive approach towards optimisation of the Portfolio. Raising Portfolio risks and issues with the Portfolio Managers in the 1st instance then with other stakeholders as required, identifying interdependencies, reporting anomalies and areas for improvement. 
Ensuring that governance (frameworks, terms of reference, templates, etc) and best practice are applied strictly and appropriately by the PMO Analysts and are reviewed on an annual basis.

Working with the Portfolio Office Manager, Portfolio Managers, Programme Directors, and other stakeholders to agree PMO resource assignment to programmes and projects. Working with the CIO Operations & Planning Manager on resource & capacity management.

Under three main categories, the successful candidate will;

Portfolio Support Services

  • Ensure support for Governance meetings (Portfolio Board, Strategic Design Authority and Change Investment Committee)
  • Support the Portfolio Managers in the portfolio prioritisation process
  • With the Portfolio Managers, develop and maintain the Portfolio Roadmap, and RAIDDA Log
  • With the Portfolio Managers develop and maintain Key Performance Indicators (KPI’s) for the Portfolio, and highlight areas where Corporate Objectives & Imperatives could be better supported
  • Evaluate and help to implement Portfolio Dashboards & Reports to provide data analysis, business intelligence insights and aid decision making
  • Work closely with the Portfolio Managers, chairing workshops and brainstorming sessions to increase support and drive improvement
  • Supervise administration of the PPM tool
  • Take ownership of the Benefits Register, ensuring it is maintained and any risks flagged for action
  • Support the Portfolio Office Manager in providing an ongoing Health Check of the Portfolio on behalf of the Portfolio Managers by helping to assess its continued ability to meet corporate objectives and imperatives and remain aligned with strategic goals
  • Support the Portfolio Office Manager in providing a capacity planning and resource tracking service across the entire portfolio, including internal and external resource utilisation
  • Support the Portfolio Office Manager in developing, maintaining, and enforcing the Reporting Standards across the Portfolio
  • Deputise for the Portfolio Office Manager as required

Delivery Support Services

  • Ensure that Programmes and Projects are provided with the appropriate level of PMO Analyst support
  • Ensure that Programmes and Projects are set-up and mobilised in the appropriate manner and follow best practice
  • Work closely with the Delivery Manager and Project Managers as required. Chairing workshops and brainstorming sessions to increase support and drive improvement
  • Ensure that Programmes and Projects are following the latest governance and escalate to the Portfolio Office Manager when this is not the case
  • Provide support and guidance to the PMO Analysts
  • Lead ad-hoc audits on projects and programmes as directed by Portfolio Managers, peer reviews and other assurance activities
  • Support 3rd party instigated audits

Centre of Excellence

  • Drives the culture of documenting and applying lessons learned
  • Key communicator and educator, ensuring proactive two-way engagement with the Delivery team
  • Supports Maturity Assessment and Framework Development
  • Drives template & toolset development
  • Evaluates and helps to implement process improvements

About You

The successful candidate will be a proficient daily user of the MS Office Suite (Word, Excel & PowerPoint, etc.). You will be an excellent communicator and be comfortable engaging with different audiences including senior management. You will have exceptional attention to detail and excellent organisational skills. You are analytical, can scrutinise and challenge data & reports with ease, alongside data modelling and visualisation. You are familiar with project and programme lifecycles and associated issues and problems and have a track record of provision of support to portfolios, programmes, and projects. You will have working knowledge of using MS Project and Power BI alongside Waterfall and/or Agile/Scrum based programmes/projects.

Ideally the successful candidate will have line management experience and a relevant formal qualification such as PRINCE2 and MSP (/MOP/P30). Having prior knowledge of Daptiv would also be advantageous.

About us

PRS for Music has been at the heart of the music business since 1914, representing our membership of 160,000 songwriters, composers, and publishers. We pay royalties to our members when their musical works are performed, broadcast, streamed, or used in film and TV. We also work on impacting the music industry through collaborations, digital developments, influencing legislation and supporting new musical talent for the future. 

Why PRS?

We have worked hard at PRS for Music to create a culture where each colleague can bring their true selves to work and thrive.

We want you to have the work/life balance you need, so our flexible working approach covers both location and hours. You can work with your manager to find the hours that work best for you, as long as you are available for meetings when needed. We even provide the opportunity twice a year to work remotely, for up to a month at a time, in the UK or abroad.

We love music and host events so we can socialise as a team and share our passion. From our legendary Christmas Gig and PRS Presents to quizzes, drag queen bingo, comedy nights and team socials. Wellbeing is high on our agenda with a full programme of events, webinars, and initiatives, plus a team of Mental Health First Aiders to ensure we are happy, healthy and engaged.

Next steps

Sound like you?

If so, we would love to hear from you – apply now and send your CV & Covering Letter to recruitment@prsformusic.com.

Covid-19 Recruitment Statement

PRS For Music is continuing to follow the Government recommendation in light of COVID -19 to ensure the safety and wellbeing of our staff, members and candidates.

Our focus is to provide our members with the best service and support, and therefore we remain focused on our resourcing strategy and continue to encourage applications for advertised roles.

We are transitioning back to a hybrid model of working across the organisation including in our recruitment process. Whilst our first stage interviews will take place remotely, we want you to experience the culture and working environment at PRS for Music.

Therefore, once opened, our new Central London Hub, based in London Bridge will be used for second stage interviews.
We are committed to only recruit for vacancies that are essential to the livelihood and continued service to our members.

Please note: That due to the high volume of applications we receive, we are unable to give feedback to all candidates at shortlisting stage. If you have not heard from us within 6 weeks of your application, please assume you have been unsuccessful.
Many Thanks – The HR Team

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