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Terms and Conditions for reporting live performances tool 

1. This tool can be used to report all gigs and concerts as well as overseas festivals (UK festivals are excluded from this tool and set lists for UK festivals should be submitted by email to majorliveeventsandtours@prsformusic.com).

2. This tool is open to PRS for Music members and applies to all genres of music.

(Please note: Representatives of members, for example, agents, publishers or foreign societies, may tender submissions on behalf of members).

To be eligible to submit a claim for a live performance, you must have been a member of PRS for Music at the time of the performance. PRS for Music will consider you to be a member from either the 1st January or 1st July of the year you were accepted into membership, depending on which half of the year your application for membership was processed.

3. Participants can only use the tool through their online membership account or secondary user account.

4. The following information is required to submit a claim for a live performance:

  • Where the set list was performed (this includes the venue name and address including postcode);
  • When the set list was performed (the date of the performance);
  • Who performed the set list; and
  • What music was performed (this must include all works performed, not just those written by a specific member).

5. In order to be considered for distribution purposes, the works submitted on the set list must be registered on the PRS for Music database.

6. If PRS for Music did not control the repertoire within the set list at the time of the performance the claim will be rejected. New members cannot claim for performances which took place prior to the member joining PRS for Music.

7. PRS for Music reserves the right not to allocate a royalty in respect of events at venues not licensed by PRS for Music.

8. PRS for Music are not able to allocate royalties to a publisher for any claims made on behalf of unpublished non-member writers where those works claimed for were not in the PRS for Music repertoire at the time of the declared performance. PRS for Music reserves the right to request evidence of assignment of any works submitted in order to progress the claim.

9. PRS for Music will carry out spot checks against set list and event information provided and may contact the venue promoter/licensee in order to verify performances. PRS for Music may also ask the member to provide proof of the performance.

10. If you are reporting a performance for a gig at a smaller UK venue, such as a pub, club or other small venue:

  • To be eligible for royalties, the deadline for submitting your claim using this tool is 12 months from the date of your performance.

11. If you are reporting a performance at a concert venue:

  • To be eligible for royalties, the deadline for submitting your claim using this tool is 7 years from the date of your performance.
  • If you wish to report a performance that took place over 7 years ago, you will need to contact PRS for Music directly as additional validations are required (please email writerquery@prsformusic.com or publisherquery@prsformusic.com).

12. If you are reporting an international performance:

13. PRS for Music reserves the right to modify any information supplied by a member of PRS for Music in order to rectify any errors identified by PRS for Music. Any modification shall be visible to the member when accessing their account.

14. Where more than one member submits a claim in respect of the same performance, PRS for Music reserves the absolute right to determine how royalties are distributed.

15. PRS for Music reserves the right to exclude anyone from using the tool and reserves the right to withhold payment for any of the performances declared using this tool in the event PRS for Music considers the tool has been or is being used inappropriately.

16. This tool will be reviewed by PRS for Music and may be modified by PRS for Music from time to time. PRS for Music reserves the right to change these terms and conditions from time to time.

17. Information shown relating to claims contained in the tool is provisional and PRS for Music reserves the right to amend these at any time.

18. Claims submitted using the tool will only be considered by PRS for Music after the member reporting a performance receives a claim reference number which should be available as soon as the claim has been submitted. In the event a member does not receive a claim reference number after submitting information using the tool, the member should contact PRS for Music. (Members may email writerquery@prsformusic.com or publisherquery@prsformusic.com, as appropriate to notify PRS for Music of an error submitting a claim).


 
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